Pre and Post Award Specialist
Job Description
Posting Number
PG194345SPInternal Recruitment
YesWorking Title
Pre and Post Award SpecialistAnticipated Hiring Range
$52,000-$54,573Work Schedule
Monday - Friday, 8:00 am - 5:00 pm with additional hours as needed.Job Location
Raleigh, NCDepartment
Nuclear EngineeringAbout the Department
We are the only nuclear engineering program in the state of North Carolina and one of the premier departments in the southeast United States. The Department of Nuclear Engineering at NC State has been rated as one of the top Departments in the US and has doubled in faculty size over the last five years. The Carolinas currently contributes to the advancement of the nuclear enterprise regionally, nationally and internationally. And through collaborative efforts of various stakeholders, NC State’s Nuclear Engineering Department is increasing its footprint on the national and global level.
Essential Job Duties
As the Pre and Post Award Specialist in the Department, this position has primary responsibility to ensure that all guidelines required by sponsors are met prior to submission of proposals and for the budget, budget justification and other resources committed by the Department and submitted in timely manner.
- The Pre-Award and Post-Award Specialist will initiate and manage the Pre-award process and activities, communicate, apply and promote pre-award procedural best practices, as well as identify, collect, format, organize and process data and information that support research programs.
- Process proposals for ledger 5 (grant) projects through the Project Information and Navigation System (PINS), grants.gov, and other agency electronic submissions programs;
- As Accounting Technician, this position is fully responsible for submitting PINS records for new proposal submission and managing new PINS request google form for NE – and correcting issues related to the form. She interpret policies, rules and regulations to faculty and will correct issues errors and make recommendation for resolution.
- Work with principal investigators on developing facets of the pre-award budgets following university and agency rules and regulations compliance;
- This position has to assist faculty and grant office in the development of proposals-including budgets and justifications, and has to work with faculty and grant manager to ensure all pre-award requirements have been met while adhering to all Federal, State, University and Sponsored Agency guidelines prior to proposal submission.
- Communicate effectively with faculty on overspending in grants, re-budgeting. With the approval of the PIS, submit re-budgeting requests with the revised budgets and budget justifications in the PMR system.
- Maintain a good system of tracking release time in grant funds and complete paperwork to charge release time on time. Submit the release time balance report to the Business Officer in each quarter.
- Work closely with the Department’s Grant Manager and Business officer and College Research Office on any unforeseen issues on all pre award activities.
- In addition, the position will manage the sponsored program portfolios of Principle Investigators (PIs) and is responsible for timely follow-up and day-to-day financial actions as needed.
- The Pre-Award and Post-Award Specialist is expected to interpret agency and university requirements, policies, and practices for the PIs and provide support on new information regarding funding increments, reporting deadlines, fiscal issues, and compliance. The position will monitor accounts to ensure compliance with Cost Accounting Standards (Federal), the State of North Carolina and NC State guidelines.
This is an internal posting for current NC State permanent and temporary employees, and candidates with RIF priority.
Other Responsibilities
* Administrative tasks assigned by the supervisor including copying, departmental mailings, assisting in file management (to include but limited to filing, archiving, purging, etc.) and assist with other miscellaneous office tasks as needed.
* Ability to apply knowledge of data collection and storage to compile, assimilate, and organize printed and electronic information. Compile spread sheets per requests of PIs and the Business Officer.
* Back-up Reconciler as needed for all P-cards assigned to Departmental faculty and staff.
* Ability to apply knowledge of data collection and storage to compile, assimilate, and organize printed and electronic information. Compile spread sheets per requests of PIs and the Business Officer.
* Back-up Reconciler as needed for all P-cards assigned to Departmental faculty and staff.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Strong organizational, communication, and problem-solving skills.
- Proactive, collaborative, and customer-focused work style.
- Ability to learn quickly, adapt to change, and grow with the organization.
- Ability to establish effective working relationships and work independently.
- Excellent written and verbal communication skills.
Preferred Qualifications
- Willing to take training and refresher courses for professional development.
- Experience with PeopleSoft financials or other similar enterprise system
- Knowledgeable in University research administration (Pre and Post-Award), Cost Accounting Standards, Budget Development, and Federal, State, and University policies and procedures is a plus.
- Demonstrated Knowledge in Research Administration including the application of Uniform Guidance (UG), Cost Accounting Standards (CAS)
- Proficiency in MS Excel and other Microsoft Office products (Word, Excel) and Google Apps
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
11/18/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
11/22/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.”
Special Instructions
In addition to application, please upload cover letter, CV/resume, and contact information for three professional references
Position Number
00044467Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
141101 - Nuclear EngineeringAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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