Job Title: Deputy Director, Human Resources
Department: Human Resources
Office Location: New York
Reports to Title: Director, Human Resources
FLSA Status: Exempt
Union Represented: No

How to Apply:

Please submit a cover letter, resume, and three professional references.

Application deadline: May 31, 2024

Organization Overview:
Founded in 1981, the Committee to Protect Journalists (“CPJ”) is an independent, non-profit organization defending journalists worldwide without regard to their political ideology. Through its work to safeguard journalists, CPJ protects the rights of all people to have access to diverse and independent sources of information. For nearly four decades, CPJ has helped win the early release of imprisoned journalists, secure convictions in journalist murders, and enable positive legal reform in countries where the climate for free expression has deteriorated. Learn more about CPJ’s fight to defend freedom of the press here: CPJ Website.

At CPJ, we are dedicated to upholding values of equity and free expression in both our internal operations and external endeavors. As an organization headquartered in the United States, we aspire to build a diverse workplace and foster an inclusive and welcoming environment. As an international organization, we strive for our people to be representative of the global community on which we report and to equip them with the opportunities and resources they need to learn and succeed.

Job Summary:
The Deputy Director of Human Resources directly supports the Director of Human Resources in implementing the HR strategic objectives and overseeing day-to-day HR operations. The DDoHR's responsibilities include ensuring that HR operations align with CPJ's strategic objectives and comply with local and international regulations. Their main focus is managing a diverse workforce, including local and international employees and contractors. They facilitate employee integration, development, and retention to create a cohesive and productive work environment.

Essential Job Duties and Responsibilities:

Workforce Management:

• Oversee the talent acquisition function and develop and implement strategies for effective workforce planning, recruitment, and retention across all employee categories, including staff contracted through payroll, international staffers hired through an EOR, and international contractors.
• Collaborate with hiring managers to define staffing needs and develop comprehensive recruitment plans to attract top talent from diverse backgrounds and geographies.
• Oversee the onboarding process for new hires, ensuring a seamless transition and compliance with legal and organizational requirements.
• Collaborate with the finance department to review and validate employee information, ensuring its accuracy prior to payroll processing.

Employee Relations:

• Serve as a trusted advisor to employees and managers by providing guidance and support on HR-related matters, including performance management, conflict resolution, and disciplinary actions.
• Foster a positive work environment that promotes diversity, equity, and inclusion and address any issues or concerns.
• Facilitate communication, negotiation, and conflict resolution between management and union representatives. Oversee the implementation and administration of the Collective Bargaining Agreement and ensure compliance with it and labor laws.

Compliance and Legal Affairs:

• Stay up-to-date on local and international labor laws and regulations, ensuring full compliance across all regions of operation.
• Collaborate with legal counsel to develop and implement policies and procedures that mitigate risks and ensure fair treatment of employees and contractors.

Training and Development:

• Support the Director of Human Resources in developing and implementing training programs to enhance the skills and capabilities of employees at all levels, focusing on leadership development, cultural competency, and compliance training.
• Research and develop career development initiatives and succession planning efforts to help identify and develop future leaders within the organization.

Performance Management:

• Develop and implement performance management systems and processes to evaluate employee performance, provide constructive feedback, and facilitate career growth.
• Conduct regular performance reviews and goal-setting sessions to ensure alignment with organizational objectives and individual development plans.

Staff Benefits:

• Fully manage the organization's benefits administration, including annual renewal, open enrollment processes, and communication with staff.
• Oversee employee recognition programs.
• Collaborate with the finance department to ensure accurate billing and payment of benefits invoices.

Other:

• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• With the support of the Director of Human Resources, the DDoHR leads the HR team: Overseeing all aspects of managing two direct reports, including selecting high-quality candidates, delivering performance feedback, facilitating career development opportunities, fostering connections with staff, and supervising administrative processes.
• Assist the Director of Human Resources with ad hoc projects as needed.
• Perform all other duties as assigned.

Education/Qualifications & Work Experience:

• Minimum of five years of demonstrated experience at a management level in human resources, including direct personnel management.
• Proven experience in managing a diverse workforce, including employees and contractors from various cultural and geographic backgrounds.
• Strong understanding of international employment laws and regulations, with experience working in multinational organizations or with international teams.
• Experience working with unionized workforces preferred.
• Proficient in project management with a demonstrated track record of successfully leading HR projects to completion.
• Proficiency in Google Suite applications and HRIS systems is required.
• SHRM-CP/SCP is a plus.

Additional Qualifications, Characteristics, and Competencies (Key Behaviors):

• Exceptional verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict-resolution skills.
• Impeccable organizational skills and keen attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to lead a team and work collaboratively with senior managers to guide the organization.

Physical Requirements:

The physical demands described here represent those that an employee must meet to perform the essential functions of this classification successfully and are reflective of work in a typical office setting. Absent undue hardship, CPJ may make reasonable accommodations to enable individuals with disabilities to perform essential job functions.

• Remain in a stationary position for prolonged periods.
• Occasionally move about in the office to access file cabinets, machinery, etc. (This applies to employees who work in the NYC office).
• Operate a computer and other office productivity machinery, such as a copy machine and printer.
• Communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Observe details at close range.
• Carry objects weighing up to 20 pounds.
• Work in an office setting where the noise level is usually moderate (this applies to employees who work in the NYC office).
• Travel requirements 0-5% (outside of normal travel to the office).
• Available to assist in emergency situations outside of normal working hours.

Vaccination Requirement:
Employees who work in the NYC office must be fully vaccinated against COVID-19 unless they qualify for reasonable accommodation for medical or religious reasons. Accordingly, new employees must submit proof of vaccination before employment unless a reasonable accommodation is granted.

Location:

We promote a flexible working environment for work-life balance, with opportunities for hybrid and flexible work schedules. Our NYC office, located in Midtown Manhattan, was designed to be a place where we can work effectively and collaboratively, bringing energy, inspiration, commitment, and deep learning to our mission. The NYC office is working on a hybrid schedule of two days in-office (Wednesday and one other day of the employee’s/manager’s choosing), with the option of working three days remotely, subject to adjustment based on business needs.

Benefits:

• Health Care Plans (100% employer-sponsored medical, dental, and vision plans for employee coverage)
• Health Reimbursement Account (employer-funded HRA of $5,000 annually)
• 401(k) Retirement Plan (employer contribution of 4%. Additional employer dollar-for-dollar match of elective employee contribution up to 3%)
• Life Insurance and AD&D Plans (100% employer-sponsored with the option to elect additional voluntary plans)
• Paid Time Off (vacation, sick, and paid holidays)
• Short Term & Long Term Disability (employer-sponsored with the option to elect additional voluntary plans)
• Employee Assistance Program
• Pre-Tax Flexible Spending Accounts (medical, dependent care, and commuter expenses)
• Voluntary benefits plans (accident, hospitalization, critical Illness, pet, and legal insurance)
• Flexible Work Schedules

Equal Employment Opportunity:
CPJ provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.