Are you excited about advancing your career by joining an enthusiastic Human Resources team? Do you enjoy being part of the recruitment process, particularly for high-volume hires like seasonal positions? We are committed to delivering excellent customer service and technical support to our hard-working employees and your strong organizational skills, keen eye for detail, and eagerness to learn would be highly valued on our team. If this sounds like you, the Human Resources Specialist position within our Employee Relations Team would be the ideal opportunity for you!

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 4% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates
• Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

 

ESSENTIAL FUNCTIONS:

• Staff the front desk reception area to include greeting and directing visitors and assisting employees.
• Accurately input and maintain data into complex electronic databases.
• Maintain electronic databases, as scheduled and on an ad-hoc basis/
• May maintain current information on the City’s external website for HR&RM content. Create fillable PDF forms, upload, and organize documents on Sharepoint website.
• Conduct research as needed.
• Maintain confidentiality of personnel records and other sensitive information.
• Respond to a variety of internal and external inquiries about HR&RM matters in person and over the phone, refer inquiries to HR&RM staff or other City departments as needed.
• Assist department personnel with various clerical and routine administrative support duties; prepare emails; maintain files according to records retention schedule; schedule meetings and conferences; and arrange for meeting logistics.
• Collect and provide responsive records in response to Public Records Requests.
• File documents in LaserFiche and maintain electronic employee personnel files.
• Assure compliance with City policies and procedures, a variety of state and federal laws, and labor contracts.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

 

Employee Relations section:

• Assist with the coordination of the recruitment and selection process for regular positions, work in partnership with departmental hiring managers and Employee Relations Analysts. Assist with job fair and recruitment efforts, serving as a representative of the HR&RM Department at these events.
• Manage the year-round hiring and onboarding process for supplemental employees, to include high volume of seasonal hiring; process includes conducting new hire orientations, ensuring background, and driving record checks are ordered and completed, distributing appropriate hire notifications, monitoring hours worked, and processing payroll and personnel paperwork.
• Prepare and gather interview materials and assist Analysts with interview preparation.
• Order volunteer background checks and communicate results to appropriate staff.
• Perform employment verifications over the phone and in writing.
• Assist with monthly Entry Level Police Officer interview scheduling.
• Research NEOGOV file feed errors daily and escalate to the appropriate person for resolution when needed.
• Assist with annual updates in NEOGOV Insight and Onboard – uploading new salary data, updating forms in Onboard, etc.
• Maintain organizational charts. Process reporting structure changes in various software systems and update class specifications in internal storage and NEOGOV.

 

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Bachelor’s degree in Human Resources, Business Administration or closely related field;
• Or 4 years of relevant education and experience.
• Successful passing of a required background check.

 

PHYSICAL DEMANDS:

• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.
• Lift or move items weighing up to 25 pounds occasionally.

 

WORK ENVIRONMENT:

• Work is performed in an office environment.
• Noise level in the office is moderately quiet.
• Work evening and/or weekend hours as needed.
• Night meetings may be required.

 

Telework Program
The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, up to 2 days remote, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.

View the complete job description at Detailed Class Spec - Insight (neogov.com)

Individuals needing accommodation in the application, testing, or interview process may contact KGilman@rentonwa.gov directly at least 2 days prior to the need.

Selection Procedure

The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: https://whyrenton.com/about-renton-washington/

The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates’ names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Communication from the City of Renton:
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.

Recruitment Process:
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check.

This position is Non-Represented and the applicable benefits are as follows:

• Employees are offered a choice of medical/vision coverage through either Kaiser Permanente or the City's self-insured plan. Preferred Provider Option is available through the self-insured plan. Rates for both plans are available on the Benefit webpage. Please click on the link at the bottom of the page for details.
• The dental insurance plan covers services such as regular checkups, x-rays, fillings and crowns. Orthodontia coverage is also provided.

• The City contributes 4% of the employee's base wage rate into a deferred compensation retirement plan.
• Employees may also set aside a percentage of their earnings on a tax-deferred basis.

 

Retirement Plan

• Employees are enrolled in the State of Washington Department of Retirement Systems Plan (PERS).
• Both the employee and employer contribute to the plan.

• A group term life insurance policy is provided to each employee at a value equivalent to the annual salary, up to $50,000.
• Each eligible dependent is also provided with a $1,000 policy. There is no cost to the employee.
• Optional supplemental insurance is available for employees and their dependents at group rates.

• Many employees are provided with a long term disability policy up to the equivalent of 60% of their salary.

• The City offers employees the opportunity to open two separate tax-free accounts through salary reduction. One account is to pay for expenses not covered by health insurance and the other account is for child care costs.

• Employees accrue vacation beginning with the first day of employment as follows: 12 days per year (0-5 years); 18 days per year (6-10 years); 21 days per year (11-15 years); 24 days per year (16-20 years); and 27 days per year (21+ years).

• Upon employment, the employee receives a sick leave bank of 24 hours, with an additional 24 hours awarded after three months.
• Thereafter, sick leave accrues at the rate of four hours each pay period.

• A confidential counseling assessment and referral service is available without cost to employees and family members for help with personal, family or job-related problems.

• The City of Renton pays employees on the tenth and the twenty-fifth of each month (24 pay periods each year).

• The City recognizes eleven holidays and offers two "personal" holidays each calendar year for most employees.

• Flexible work schedules are available in many departments.

• Unlimited free rides on various bus systems as well as various carpool and rideshare options are available for City employees.

• All non-represented employees that are non-overtime eligible shall be given a management leave bank of non-accruable leave in the following amounts: 56 hours for Administrators, Deputy Administrators, Directors, and the City Clerk; 40 hours for Managers, Analysts, and Others
• Non-accruable management leave is to be used within the calendar year that it is credited to employee's leave bank.
• Management leave may not be "rolled over" from one year to the next.